Booking Rates
Please note the following event venue and AV rates are applicable to internal UBC bookings only. Groups external to UBC should inquire at gc.events@ubc.ca regarding availability and prices.
| Location | Rate |
|---|---|
| Coach House | $75 for the first hour, $25 for each additional hour, up to a maximum charge of $250 per room, per booking. |
| Reception Rooms (Rate is per room, for either Piano Lounge or Billiard Room. Double the rate applies when booking both.) | $75 for the first hour, $25 for each additional hour, up to a maximum charge of $250 per room, per booking. |
| William C. Gibson Room | $75 for the first hour, $25 for each additional hour, up to a maximum charge of $250 per room, per booking. |
| Lower Patio | $75 for the first hour, $25 for each additional hour, up to a maximum charge of $250 per room, per booking. |
| Great Hall | $300 (flat rate) |
AV and Meeting Equipment
A range of audiovisual equipment and other materials is available for booking with your venue space. Green College can provide you with these essential items, including data projectors, TV and DVD/VCR sets, microphones, flip charts, whiteboards, mixers/amps, speakers systems.
A full PA system (with podium, microphone and mounted ceiling speakers) is available only in the Great Hall, while the Coach House is equipped with a movable podium with built-in microphone.
| Equipment | Rate |
|---|---|
| Data Projector | $150 |
| Flip-chart / Whiteboard (paper/markers supplied) |
$20 |
| Screen (Portable) |
$15 |
| Microphone (Corded) |
$10 |
| Microphone (Wireless) |
$25 |
Please note that laptops are not provided or available to book from Green College (clients must bring their own or make other rental arrangements – see UBC Media Services or consult your unit's IT department). Adaptors are available for most laptop models. Please let us know at the time of booking if you will be using a Mac or PC and which model. Some rooms feature a wired internet connection, while all have access to UBC's wireless network access.
Equipment is made available in the event venue a minimum of half an hour before your event starts. A/V technical support is provided at set up, but not throughout your booking (unless by special arrangement).
Alternative Furniture Arrangements
Case-by-case basis as labour is required; please inquire
Booking Policies
Green College space rentals are not available on the weekend and statutory holidays. Exceptions may be made only at the discretion of the Principal.
A 10% discount applies on bookings of more than one room in a single booking, when total charges exceed $300.
Room rates are subject to change without notice. Prices do not include GST. Tax is exempt if paid by internally by another UBC department in WorkDay.
In the case of cancellations, Green College will require the venue rate(s) paid in full if less than three business days notice (72 hours, Monday - Friday) is given. (Note: There is a separate cancellation policy for catering services; see Catering Policies.)
Basic set up and take down is provided, but AV support provided with your venue and equipment booking is limited.