Catering Policies

A reception on the College's Lower Patio. Photo by Shona Dion


Please note that sample prices listed on this website are applicable for internal UBC bookings only.

For sample menus and prices, click here.

Catering Exclusivity

The Green College Dining Society (GCDS) holds the right granted by Green College to be the sole provider of all food and beverage items served at Green College. No other catering providers can be used without the express permission of the GCDS and Green College.

Alcoholic Beverages

All alcoholic beverages served on Green College licensed premises must come from inventory purchased by The Green College Dining Society from a BC Liquor store. You may take home excess bottles of wine if sealed by the GCDS. Other alcoholic beverages may not be removed from the premises.

Hosted Bar

  • The client pays for the bar beverages consumed during the event as well as bartender labour charges;
  • Prices are subject to applicable taxes and gratuity;
  • Beverage tickets are available upon request.
  • Food must be served; our license does not permit us to just serve alcohol

Cash Bar

  • Guests purchase their own beverages;
  • The client pays for bartender labour charges only;
  • Beverage prices include applicable taxes and gratuity;
  • Food must be served; our license does not permit us to just serve alcohol

Custom Menus

We are happy to create menus to accommodate vegetarians, persons with food sensitivities and allergies, as well as theme menus to suit your occasion. Because the GCDS Kitchen is not a nut-free kitchen, we cannot guarantee that any dish will be free of nut products.

Clients may on occasion be allowed to provide their own wedding cake or dessert, after obtaining GCDS approval. A plating fee will apply. Neither Green College nor the Green College Dining Society is responsible for any health risks posed by the consumption of outside products.


An invoice for each catered event will be issued after the event. Payment should be made to the Green College Dining Society.

The Green College Dining Society accepts cheques, credit cards (Visa or MasterCard) and debit cards.

Additional Fees and Taxes

Taxes and gratuity are charged according to the following schedule:

  • Food: 5% GST, 18% gratuity
  • Service Charges: 5% GST, 18% gratuity
  • Liquor: 5% GST, 10% PST-liquor, 18% gratuity
  • Linens and Other: 5% GST

Labour (service) charges will be added to your quote where applicable, at $30.00 per hour per server or bartender (minimum four hours).

Overtime hours may be applied to kitchen labour (chefs, dishwashers) if preparation and teardown time exceed their normal hours worked.

Catering Quote

After discussing catering options and menus with the College's Event Coordinator (at, you will receive a Catering Quote document by email.

Due to the time needed to plan, order and prepare your event with the Green College Dining Society, the Catering Quote document must be signed and returned a minimum of 30 days before your event. If the Catering Quote is not returned by this deadline, the Green College Dining Society may not be able to provide the catering as requested.

Guarantee of Guest Count and Minimums

  • No later than seven days before the event, provide the Green College Event Coordinator with an estimated number of guests;
  • No later than three business days before the event, inform Green College of the guaranteed number of guests, which must be no more than 5% greater/lesser than the estimated number;
  • The College will bill based on the guaranteed number or the actual number of attendees, whichever is greater.

Event Changes and Billing

If there are special requests on the day of the event (increased guest count, meal alterations, etc.) and the GCDS can accommodate these changes, your final bill will be adjusted to reflect these changes.

Cancellation Notice

Cancellations made after the quote is signed will be billed a cancellation fee. The cancellation fee is a percentage of the quoted total amount, according to the following schedule:

  • After quote is signed, 14 or more business days before the event: 10%
  • Between 13 business days and 8 business days: 50%
  • 7 or fewer business days before the event: 75%